Office Administrator

The mission of Riga Business School at Riga Technical University is to provide a modern and international education for leaders in a technology-based world. Riga Business School is located in Riga, Latvia, but provides studies for both local and foreign students. RBS provides two bachelor programs in Business Administration and IT Leadership, and a Professional MBA and Executive MBA, as well as coordinates several innovative educational programs with international partners.

We are seeking Office Administrator

Full-time, temporary (Approximately 1.5 years)


  1. Document and Communication Management: Manage document flow within the RTU document system and handle telephone communications effectively.
  2. Administrative Support for Academic Programs: Assist with academic programs and educational initiatives, which includes processing student payments, invoicing, room bookings, document compilation for the Admissions Committee, registering new students, and preparing applications and statements.
  3. Visitor Support Services: Provide support services for daily visitors, preparation of student statments upon request, processing ISIC orders, printing study materials, managing room reservations, and registering students for courses.
  4. Email and Correspondence Coordination: Manage the main RBS email address ( and handle incoming and outgoing correspondence.
  5. Instructional Support: Support academic and educational programs by preparing and distributing attendance sheets, booking rooms, printing testing materials, arranging business trip orders, providing desk cards, and disseminating relevant information to colleagues.
  6. Financial Documentation: Process, organize, and input financial documentation into the RTU Finance and Documents systems.
  7. Support for Line Manager and Colleagues: Assist the line manager as needed and support colleagues with business trip documentation, including preparing and submitting business trip financial reports as necessary.


  • Excellent proficiency in Latvian (C1 level) and good proficiency in English (B1 level).
  • Bachelor’s degree or equivalent higher education qualification.
  • Minimum of 1 year of experience in a similar position.
  • Punctuality and a strong sense of responsibility.
  • Ability to make decisions within one’s area of competence.
  • Understanding of university study processes and effective management.
  • Experience in record-keeping and data entry.
  • Strong collaboration, communication, and presentation skills.
  • Proficiency in digital tools and technologies.


  • Salary: EUR 1200.00 to 1500.00 gross, based on experience and education.
  • Location: Skolas iela 11, right in the heart of Riga.
  • Work Environment: A dynamic and professional team dedicated to excellence.
  • Training: Opportunities for ongoing professional development.
  • Benefits: Health insurance provided after the probationary period.
  • Additional Perks: Enjoy complimentary access to the RTU gym, Ķīpsala swimming pool, and sauna.

CVs and motivation letters with the note “Office Administrator” please send us in an e-mail till May 22.

Thank you for your interest and please note that we will only contact candidates who are shortlisted for interviews. Please note that applications will be reviewed during the selection process, and the vacancy may be closed before the specified closing date.

We support an inclusive working environment and candidates will be assessed solely on the basis of their achievements, qualifications, competencies.

By applying for the competition, the candidate agrees to the processing of his/her personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) and storage at the Riga Technical University Human Resources Department. Personal data will not be disclosed to third parties without the candidate’s consent, except in the cases provided for in the laws and regulations in force in the Republic of Latvia.